By taking on a third party project, one assumes the responsibility of creating a successful event without a significant level of assistance from Partnerships for Children. We currently have three major events, and several drives each year that, to complete successfully, require total dedication of all staff and resources. The nature of third party events limits us because we cannot schedule them, budget for them, or predict a reliable source of revenue from them. Therefore, we generally have to reserve the resources we have for our own events and fundraising efforts, which we can schedule, budget, and depend on for reliable annual revenue.
Special events and fundraising efforts conducted to benefit PC should be run by organizations or individuals that are financially responsible, of well-established reputation, and motivated by a genuine desire to help abused and neglected children. If an outside business or person wishes to sponsor a special event or promotional campaign to benefit Partnerships for Children the following guidelines must be followed:
- No action will be taken on any event/campaign until approval is received from the Executive Director and Board of Partnerships for Children.
- A Third Party Event Information Form must be submitted to determine if the event/campaign is within our guidelines, and feasible within its existing calendar of activities.
- PC will not associate with businesses or individuals known to conduct themselves in a manner incompatible with our mission. Should this issue arise, it will be resolved by the Development Committee of the Board of Directors.
- PC will not incur third party expenses, or provide any funds for third party events/campaigns.
- Organizers must identify any businesses or individuals to be contacted for solicitation, so that PC can avoid duplicated efforts. One must have permission from PC prior to soliciting any businesses or individuals in PC’s name.
- A donation solicited on our behalf, whether a donation is an item or cash, is fully tax-deductible only when it is made directly and entirely to this agency. PC will determine what types of gifts can be considered tax-deductible prior to solicitation or promotion, as we are the only agents that can verify that such a gift was made, and its nature, to the Internal Revenue Service. This information must be made explicitly clear in promotion of the event/campaign.
- Fundraisers shall state the terms of the donation PC can expect from the event/campaign (for example: 50% of profits, one time donation of $1,000, or all proceeds). This information must be made specific in event/campaign promotions. Organizers must also state the date by which PC will receive the donation.
- Any promotion of the event/campaign, mentioning or including PC’s name or logo, must be approved by PC’s Director prior to printing or release.
- Terms for use of PC staff, volunteers, mailing lists or general publicity among our supporters, must be agreed upon by PC before approval of the event/campaign.
- Organizers who wish to request the presence of PC volunteers or staff representatives should make their request at least one month prior to the event to allow sufficient time for such individuals to be contacted and scheduled to attend. PC cannot guarantee the presence of volunteers or staff for any third party fundraising event.
- When a portion of the charge (or “suggested donation”) to the participant in a third party event/campaign is not tax-deductible, a statement to that effect must be included in all appropriate materials.
- Any intention to include media sponsorship must be discussed with the PC Director. PC staff is unable to offer resources to help secure media relationships.
- PC will not solicit participation from our clients and/or donors in any third party event beyond listing the event on our website and including event information in our weekly staff newsletter.
Each request will be considered individually. Generally, the following events or campaigns will not be approved:
- Events/campaigns falling in close proximity to a similar PC event.
- Events/campaigns that rely heavily on the use of our staff and/or volunteers.
- Events/campaigns which require PC to sell tickets, coupons, etc.
- Benefits involving the sale of tickets or merchandise on the “remit or return” plan, or one that employs salespeople on a commission basis.
- Ongoing campaigns which promise the public that a percentage of profits will go to PC, unless documented and verifiable.
To get more information contact us at 512-834-4756 or
board@partnershipsforchildren.org or return the
Third Party Event Information Form.
